If you’re interested in being a vendor at RavenCon, here’s some useful information about our Vendors’ Room…
Space
Tables are typically 6 feet long by 30″ wide (table size may vary depending on the hotel’s table availability). RavenCon will work to provide adequate space behind and around the tables for ease of movement and storage. The Vendors’ Room is in a rectangle shape — 56 feet wide by 84 feet long. The ceiling height is 17 feet. If tables are not required, please let us know.
Cost and Memberships
Vending slots are $130 per space. Each Vendor will receive one (1) complimentary membership for each space purchased. If your company requires additional memberships, please contact us in advance to make arrangements. (Additional memberships are available at the pre-registration price of $15 each until January 31, 2024. After this time, additional memberships will cost $35 each.) Aside from your weekend membership and the additional discounted memberships you can purchase when applying early, your table fee also covers electrical access and wifi. If you run into any facility problems during the convention our staff will be on hand in the Vendors’ Room to assist you. All monies are due within 60 days of acceptance of the vendor’s contract. RavenCon cannot hold Vendor space without a contract.
Load-In and Room Hours
Vendor load-in begins at 9:00 AM on the Friday of the convention, if load-in can begin earlier, the Vendors’ Room Director will notify the dealers. Unfortunately, due to staff constraints, we cannot provide labor for load-in or load-out (see below). Vendors ONLY can get into the Room one (1) half-hour earlier than the public on Saturday and Sunday for setup.
Labor
Vendor is expected to provide enough labor for load-in, load-out and to operate their booth. Due to liability issues, RavenCon is not able to provide any labor for the vendor at any time.
Vendors’ Room Hours*
- Friday 3:00 PM – 9:00 PM
- Saturday 10:00 AM – 6:00 PM
- Sunday 10:00 AM – 2:00 PM
*The hours for the Artist & Author Alley follow the Vendors’ Room hours.
Load-Out
Vendors should be completely cleared out of the convention area, including the loading dock, by 5:00 PM on Sunday.
Electrical Access
Wall spaces with power access are not guaranteed. We will, however, endeavor to accommodate any vendor needing electrical access. There are NO center spaces with power access. If you need wall space, but do NOT need power access or if you prefer a center island table without power access, please let the Vendors’ Room Director know in advance on the application.
Cancellation Policy
If RavenCon is canceled, the money a Vendor paid will be refunded. If the Vendor cancels before February 1, a full refund minus a 20% fee will be refunded. For cancellations requested between February 2-March 1, 50% will be refunded. After March 1st, there will be no refund issued.
Miscellaneous Info
RavenCon cannot guarantee customers or sales, nor does RavenCon grant any terms of exclusivity or other licensing agreement to Vendors. There is to be no live merchandise sold in the Vendors’ Room. All copyright agreements and applicable taxes are the responsibility of the Vendor. All licensed merchandise sold in the Vendors’ Room will have said license available upon request by convention staff.
RavenCon reserves the right to ask Vendors to remove any items from their table should RavenCon receive multiple complaints from convention attendees. RavenCon is the sole arbiter of what is and is not acceptable behavior from a Vendor. Please note the Convention Rules.
All applications are reviewed by the Vendors’ Room Director and committee. Please note that additional information may be needed (such as pictures of your items and/or set up). Once you have been notified by the Director that there is room available for you, payment must be made within 60 days in order to ensure your tables. Space, without payment, will not be held.
If you have any questions regarding the Vendors’ Room, please do not hesitate to contact the Vendors’ Room Director via email.
