If you’re interested in being a vendor at RavenCon, here’s some useful information about our Dealers’ Room…
Tables are typically 6 feet long by 30″ wide (table size may vary depending on the hotel’s table availability). RavenCon will work to provide adequate space behind and around the tables for ease of movement and storage. The Dealers’ Room is in a rectangle shape — 56 feet wide by 84 feet long. The ceiling height is 17 feet. If tables are not required, please let us know.
Cost and Memberships
Vending slots are $130 per space. Each Dealer will receive one (1) complimentary membership for each space purchased. If your company requires additional memberships, please contact us in advance to make arrangements. (Additional memberships are available at the pre-registration price of $15 each until January 31, 2023. After this time, additional memberships will cost $35 each.) Aside from your weekend membership and the additional discounted memberships you can purchase when applying early, your table fee also covers electrical access and wifi. Our staff will be on hand in the Dealers’ Room for you while the convention is running, All monies are due within 60 days of acceptance of the dealer’s contract. RavenCon cannot hold Dealer space without a contract.
Load-In and Room Hours
Dealer load-in begins at 9:00 AM on the Friday of the convention, if load-in can begin earlier, the Dealers’ Room Director will notify the dealers. Unfortunately, due to staff constraints, we cannot provide labor for load-in or load-out. Dealers ONLY can get into the Room one (1) half-hour earlier than the public on Saturday and Sunday for setup.
Dealers’ Room Hours*
- Friday 3:00 PM – 9:00 PM
- Saturday 10:00 AM – 6:00 PM
- Sunday 10:00 AM – 2:00 PM
*The hours for the Artist & Author Alley follow the Dealers’ Room hours.
Dealers should be completely cleared out of the convention area, including the loading dock, by 5:00 PM on Sunday.
Wall spaces with power access are not guaranteed. We will, however, endeavor to accommodate any Dealer needing electrical access. There are NO center spaces with power access. If you need wall space, but do NOT need power access or if you prefer a center island table without power access, please let the Dealer Director know in advance on the application.
If RavenCon is canceled, the money a Dealer paid will be refunded. If the Dealer cancels before February 1, a full refund minus a 20% fee will be refunded. For cancellations requested between February 2-March 1, 50% will be refunded. After March 1st, there will be no refund issued.
RavenCon cannot guarantee customers or sales, nor does RavenCon grant any terms of exclusivity or other licensing agreement to Dealers. There is to be no live merchandise sold in the Dealers’ Room. All copyright agreements and applicable taxes are the responsibility of the Dealer. All licensed merchandise sold in the Dealers’ Room will have said license available upon request by convention staff.
RavenCon reserves the right to ask Dealers to remove any items from their table should RavenCon receive multiple complaints from convention attendees. RavenCon is the sole arbiter of what is and is not acceptable behavior from a Dealer. Please note the Convention Rules.
All applications are reviewed by the Dealers’ Room Director and jury. Please note that additional information may be needed (such as pictures of your items and/or set up). Once you have been notified by the Director that there is room available for you, payment must be made within 60 days in order to ensure your tables. Space, without payment, will not be held.
If you have any questions regarding the Dealers’ Room, please do not hesitate to contact the Dealers’ Room Director via email firstname.lastname@example.org.