Tables are typically 6 feet long by 30 inches wide. RavenCon will work to provide adequate space behind and around the tables for ease of movement and storage. The ceiling height is 15 feet. The Dealers Room is in a “box” shape – 44 feet wide by 44 feet long. The multiple entrances to the Dealers Room are all lockable. If tables are not required, please let us know.
Cost and Memberships:
Space cost is $100 per space. Each Dealer receives two (2) complimentary memberships for the first table and one (1) membership every table thereafter. If your company requires additional memberships, please contact us in advance to make arrangements. Additional memberships are available at the Pre-Register price of $35 each until December 31, 2013. After January 1, 2014, additional memberships will cost $15 each. All monies are due with dealer contract. RavenCon cannot hold Dealer space without a contract.
Load In and Room Hours:
Dealer load in begins at 12 Noon on the Friday of the convention. Unfortunately, due to staff constraints, we cannot provide labor for load in or load out. Dealers can get into the Room one (1) hour earlier than the public on Saturday and Sunday for setup.
Dealer Room Hours
The Dealer Room Hours are as follows:
- Friday, April 25, 2014 5:00 PM – 9:00 PM
- Saturday, April 26, 2014 10:00 AM – 6:30 PM
- Sunday, April 27, 2014 10:00 AM – 3:00 PM
Dealers should be completely cleared out of the Convention area, including the loading dock, by 5:00 PM on Sunday, April 27, 2014, unless special arrangements have been made in advance.
Wall spaces with power access are not guaranteed. We will, however, endeavor to accommodate any Dealer needing electrical access. There are NO center spaces with power access. If you need wall space, but do NOT need power access or if you prefer a center island table without power access, please let the Dealer Director know in advance.
If RavenCon is canceled, the money a Dealer paid will be refunded. If the Dealer cancels before March 1st a full refund minus a 10% fee will be refunded. Between March 1st – 31st, half will be refunded. After April 1st, there is no refund.
Miscellaneous Things to Note:
RavenCon cannot guarantee customers or sales, nor does RavenCon grant any terms of exclusivity or other licensing agreement to Dealers. There is to be no live merchandise sold in the Dealers Room. All copyright agreements and applicable taxes are the responsibility of the Dealer. All licensed merchandise sold in the Dealers Room will have said license available upon request by convention staff.
RavenCon reserves the right to ask dealer to remove any items from their table should RavenCon receive multiple complaints from Convention members. RavenCon is the sole arbiter of what is and is not acceptable behavior from a Dealer. Please note the Convention Rules in the program.
There is food available in the Con Suite, but we ask that you keep it there. Only “personal” food may be brought into the Dealers Room. This includes food brought with you or food from the hotel restaurant or food that you went out and got.
If you wish to request a contract, or have any questions regarding the Dealers Room, please do not hesitate to contact the Dealer Room Director via email email@example.com.