If you’re interested in being a vendor at RavenCon, here’s some useful information about our Dealers’ Room…
Tables are typically 6 feet long by 30 inches wide. RavenCon will work to provide adequate space behind and around the tables for ease of movement and storage. The Dealers’ Room is in a rectangle shape – 49 feet wide by 109 feet long. The ceiling height is 13 feet. If tables are not required, please let us know.
Cost and Memberships
Vending slots are $130 per space for our April event; $80 for our September event. Each Dealer receive one (1) complimentary membership for the first table and one (1) membership every table thereafter. If your company requires additional memberships, please contact us in advance to make arrangements. (Additional memberships are available at the pre-registration price of $15 each. The deadline for additional memberships for the September event is August 1st, and the deadline for the April event is December 31, 2018. After this time, additional memberships will cost $35 each.) Aside from your weekend membership and the additional discounted memberships you can purchase when applying early, your table fee also covers electrical access and wifi. Our staff will be on hand in the Dealers’ Room for you while the convention is running, All monies are due within 60 days of acceptance dealer contract. RavenCon cannot hold Dealer space without a contract.
Load-In and Room Hours
Dealer load-in begins at 12:00 (noon) on the Friday of the convention, if load-in can begin earlier, the Dealers’ Room Director will notify the dealers. Unfortunately, due to staff constraints, we cannot provide labor for load-in or load-out. Dealers ONLY can get into the Room one (1) half hour earlier than the public on Saturday and Sunday for setup. The Williamsburg Dealers’ Room has its own garage bay door for loading.
Dealers’ Room Hours*
- Friday 3:00 PM – 9:00 PM
- Saturday 10:00 AM – 6:00 PM
- Sunday 10:00 AM – 2:00 PM
*The hours for the Artist & Author Alley follow the Dealers’ Room hours
Dealers should be completely cleared out of the convention area, including the loading dock, by 5:00 PM on Sunday, April 22, 2018, unless special arrangements have been made in advance.
Wall spaces with power access are not guaranteed. We will, however, endeavor to accommodate any Dealer needing electrical access. There are NO center spaces with power access. If you need wall space, but do NOT need power access or if you prefer a center island table without power access, please let the Dealer Director know in advance on the application.
If RavenCon is canceled, the money a Dealer paid will be refunded. If the Dealer cancels before March 1st a full refund minus a 10% fee will be refunded. Between March 1st–31st, half will be refunded. After April 1st, there is no refund.
RavenCon cannot guarantee customers or sales, nor does RavenCon grant any terms of exclusivity or other licensing agreement to Dealers. There is to be no live merchandise sold in the Dealers’ Room. All copyright agreements and applicable taxes are the responsibility of the Dealer. All licensed merchandise sold in the Dealers’ Room will have said license available upon request by convention staff.
RavenCon reserves the right to ask Dealers to remove any items from their table should RavenCon receive multiple complaints from convention attendees. RavenCon is the sole arbiter of what is and is not acceptable behavior from a Dealer. Please note the Convention Rules.
There is food available in the Con Suite, but we ask that you keep it there. Only “personal” food may be brought into the Dealers Room. This includes food brought with you or food from the hotel restaurant or food that you went out and purchased.
All applications are reviewed by the Dealers’ Room Director and jury. Please note that additional information may be needed (such as pictures of your items and/or set up). Once you have been notified by the Director that there is room available for you, payment must be made within 60 days in order to ensure your tables. Space, without payment, will not be held.
If you have any questions regarding the Dealers Room, please do not hesitate to contact the Dealer Room Director via email firstname.lastname@example.org.